How to choose a content management system (CMS) for public records delivery

Increasingly, local and public agencies are using content management systems to make public information available online. Citizens and other research want to search public websites and find documents and information with text queries just as they search on Google.

Having a system like this requires a visitor management system that works quickly with a search database.

When choosing a CMS software solution for this purpose, here are some things to consider:

1. Can online documents be searched for text?

Some companies put their documents online, but only use a scanned copy, which means the document cannot be searched for text. In order for documents to be searched using a search function, OCR software is required as part of the scanning process.

2. Is the document search engine optimized?

Some organizations go through all the trouble of putting their documents online to the public, but they don't even know the basics of search engine optimization, which can really make the documents more accessible to search engines.

The highest quality gains can be achieved with the least effort to ensure that the pages are tagged with the relevant tags and that the content is properly distributed throughout the site.

Be sure to consult a search engine optimization expert when distributing your company's documents to the public. A few adjustments to your site template can make the difference between thousands of visitors finding their documents on Google every day and a few dozen a month if you use a database search that is not optimized for SEO.

3. Do you offer different types of media?

Many companies do not post online images, videos and other documents that require a lot of resources for the public due to higher bandwidth costs.

However, it is important to remember that storage and bandwidth costs are constantly falling. In fact, when implementing a CMS solution, it is probably smart to plan a future where they may not cost anything or be so insignificant as not to be a factor. Don't work for yourself now by not planning!

To conclude that the right CMS system is important to your investment. You can make a difference between having a primitive and secondary public registry system and one that is fast, tight and ready for the future.